Privacy Policy
Effective Date: 27 September 2025
Cape Air Virtual (“CAV,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, and safeguard your data when you join and participate in our virtual airline.
1. Information We Collect
When you register with Cape Air Virtual, we may collect:
- Account Information: Your name, email address, VATSIM ID, and any details you provide when creating an account.
- Flight Data: Flight reports (PIREPs), flight hours, and simulator-related data you submit.
- Community Interactions: Forum posts, messages, and communications within our platforms.
- Technical Data: Basic connection data such as IP address and browser type, used only for security and site functionality.
2. How We Use Your Information
We use the information collected to:
- Create and manage your virtual airline account.
- Track pilot progress, ranks, and awards.
- Support operational needs, such as rosters, schedules, and reporting.
- Communicate updates, events, and announcements.
- Maintain a safe and respectful community environment.
We do not sell, rent, or trade your personal information.
3. Publicly Visible Information
Some parts of your pilot profile are visible to other members and visitors of Cape Air Virtual. These include:
- Your pilot ID and display name.
- Current rank and earned awards/badges.
- Flight hours and logged PIREPs.
- Join date and last flight date.
- Assigned hub or base.
Not visible publicly: Your email address, VATSIM ID, and any private communication or account details.
4. Data Sharing and Disclosure
Your information may be shared only in these circumstances:
- Within the Airline: Staff members may access account and flight data for administrative purposes.
- With Virtual Aviation Networks: Flight and account details may be shared with networks like VATSIM to verify membership or activity.
- Legal or Security Needs: If required by law or necessary to protect the integrity of our community.
5. Data Retention
Account and flight data are retained as long as your account remains active. If you leave Cape Air Virtual, you may request deletion of your account and personal data. Some anonymized statistics (like flight totals) may be retained for historical records.
6. Your Rights
As a member, you have the right to:
- Access and review the data we hold about you.
- Request correction or deletion of your personal data.
- Withdraw consent to data processing (though this may affect your ability to participate in the VA).
Requests can be made by contacting [email protected]
7. Security
phpVMS uses standard authentication and data storage practices. We also take additional organizational measures to safeguard your data. While no online system can be 100% secure, we make every effort to protect your information from unauthorized access or misuse.
8. Third-Party Services
Our platforms may use third-party services (such as phpVMS hosting, Discord, or website providers). Their use of your information is governed by their own privacy policies.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Significant changes will be announced on our website or via email.
10. Contact Us
For questions or concerns about this Privacy Policy or your data, please contact us at:
Cape Air Virtual - Management Team
[email protected]
